New GAC Members,  and new representatives,  are always most welcome.   

Questions?  Please contact the GAC  Secretariat at gacsec@gac.icann.org

Attending your first GAC meeting:  العربية I Español I français I Português I PусскийU I 中文


Timing

ICANN’s  Governmental  Advisory  Committee  (GAC) meets  three  times  per  year,  at the same time  and in  the same  place  as  the ICANN  meetings  (https://meetings.icann.org  ).  The ICANN meetings are usually convened over four days,  from  Monday to Thursday.  The GAC meeting generally runs over five days,  from  2pm Saturday to midday Thursday but not meeting on Monday.

 

 

Sat

Sun

Mon

Tue

Wed

Thu

Fri

ICANN Meetings

 

 

 

 

 

 

 

GAC Meeting

 

 

 

 

 

 

 

 

 

 

On the Monday, GAC representatives are encouraged to attend relevant ICANN meeting sessions.  GAC attendees may, at their discretion, also leave the GAC meeting at any time to attend other ICANN sessions.

Costs

Registration  and attendance is  free  but participants  are  expected  to pay  for  their  own travel, meals  and accommodation.


Funding for travel support may be available to GAC Members from developing countries (contact gacsec@icann.org for details).

 

Registration

GAC  representatives should register online, via the ICANN Meetings website, as a ‘Participant’ to attend the relevant ICANN meeting.   There is no need to register separately to attend the GAC meeting.  Formal credentials are not normally required, assuming GAC  membership details have been kept up to date with the GAC  Secretariat (see Fact Sheet: How to Change a Nominated GAC  Representative).

 

The ICANN Registration Booth is usually not open until the Sunday.  You may attend the GAC meeting on the Saturday and, when you find time on the Sunday, go to the Registration Booth. You will receive a name tag and a meeting kit.   ICANN usually holds a gala evening during the conference.   Ask about your free invitation  at the Registration  Booth.   These evenings are held off-site  and are  a great  social  event with  food,  drink  and entertainment.   No need for formal wear – neat casual clothes are acceptable.

Agenda

 

The agenda for each GAC meeting is made available on the GAC website (https://gacweb.icann.org) during the lead-up to each meeting.   Drafts and the final agenda are also circulated via the GAC email list.  

Briefing and background papers are provided for most agenda items.  Hard copies of these documents will not necessarily be distributed at the GAC meeting.

 

During the Meeting

The ICANN conference venue is always large and sometimes difficult to navigate.  Signs and helpers will direct you to the GAC  meeting room.

Seats at the GAC meeting are not reserved or allocated.  Name plates will not be provided or used.  Arrive early and take a seat at the rows of tables with microphones.  
Please introduce yourself to the GAC Chair and to the GAC Secretariat  and Support  personnel  – they will  be pleased  to meet a new representative and are there to help you.

English is the main language used during the meeting but live interpretation is also available for the following  languages:  Arabic, Chinese, French, English, Portuguese, Russian, and Spanish.

 

Headphones are available from an attendant at the back or side of the room.  All GAC representatives are encouraged to speak up and contribute to the GAC’s discussion of issues.  If you wish to speak, raise your hand until the Chair or Secretariat sees and adds you to the speaking list.  You may speak in English, or in one of  the languages listed  above.  If you’ve already introduced yourself, the Chair’s role in identifying speakers is made easier.

 

The GAC always seeks to reach agreement by consensus. That is, by the practice of adopting decisions by general agreement in the absence of any formal objection.   Voting takes place very rarely, and usually only in relation to the election of the Chair and Vice Chairs.

 

GAC  sessions are generally open and anyone who is at the ICANN meeting who would like to sit in  on the GAC meeting may do so.  However, like some other ICANN meetings, some sessions may be closed to all but GAC  members and observers when particularly sensitive matters are discussed.  Where a session is closed, it will be noted on the agenda and the Chair will make an announcement.  During closed sessions, the only people who may be present in the room are the GAC representatives; their advisors; and the Secretariat and support staff.

 

Towards the end of each meeting, usually on the Wednesday afternoon, the GAC  produces a communiqué.    The communiqué drafting session is always a closed session.    This important document is the means by which the GAC formally provides advice to the ICANN Board.

Remote Participation

Online participation in each GAC Meeting is available via Adobe Connect.  Adobe Connect is a tool  which enables people to participate in the ICANN meetings remotely.   It can be used from almost any mobile device or desktop computer.

 

The online link to the Adobe Connect “meeting room” is available in two places:

•    The ICANN meeting schedule.

•     The  Members Only part of  the GAC website,  under the heading  ‘Meeting  Documents and Agenda’.

 

Online participants can enter the room by clicking on ‘Guest' or can register by entering a username and password.   If the remote participant does not use  Adobe Connect regularly, entering simply as a ‘Guest’ will be fine.   Adobe Connect is monitored during the GAC  Meeting by the GAC  secretariat and ICANN’s technical team.  The GAC secretariat updates the Adobe Connect room after each session, letting remote participants know which session is taking place and the subject of discussion. GAC  representatives may use the Adobe Connect meeting room to ask  questions  or  to make  comments.   These contributions are read out during the relevant GAC  Meeting sessions.

 

ICANN Constituency Travel Community Wiki page: https://community.icann.org/display/trvlconstit/Constituency+Travel+Home