To follow are a set of guidelines developed in 2014-2015 by a joint working group between GAC and ICANN’s Global Stakeholder Engagement (Government Engagement) teams.  The guidelines address recommendations 6.8 and 6.9 of ATRT2.[1]

Introduction

The Governmental Advisory Committee (GAC) at ICANN has 176 members and 36 observers. The GAC's key role is to provide advice to ICANN’s board on the activities of ICANN as they relate to concerns of governments, particularly matters where there may be an interaction between ICANN's policies and various laws and international agreements or where they may affect public policy issues.[2]  In GAC Singapore Communique of March 27, 2014, the GAC reached agreement on the creation of a Working Group to address ATRT2 Recommendations 6.8 and 6.9. As a result a joint working group between GAC and the Global Stakeholder Engagement (GSE)/GE team to work on coordinated approaches between GAC and GSE/GE work.

A first meeting was held during ICANN 50 in London to start work on the above. A second meeting in Los Angeles at ICANN 51 saw a common presentation of the Joint Working Group (JWG). It was also decided at that meeting that the following guidelines could be drafted to serve as a non-exhaustive path line on engagement initiatives. These engagement guidelines have been part of the ATRT 2 recommendations and requirements.

The guideline approaches below cover some of the prerequisites levels for effective engagement and include:

  • coordinated implementation of the relevant work between GAC and GSE/GE; a commitment to continued collaboration;
  • openness to organisational and cultural change in both groups;
  • a willingness to share information, as appropriate, between GAC and GSE/GE; and
  • the development of trust and respect among all those involved.

The prerequisites can foster partnership working and effective implementation of agreed upon initiatives.

Contacts between GAC Secretariat and ICANN GSE/GE Teams

  • RVPs list to be sent to GAC secretariat
  • Links of repository of all information from regions/GE to be sent to GACSEC
  • Regional updated list of GAC members regularly from GACSEC to GSE/GE Team
  • Secretariat to forward information like deadlines for application for meetings to RVPs or GE/GSE
  • Secretariat to send confirmed regional attendance of GAC members to GE/GSE (fellows)
  • Secretariat to notify what work/policy information is sent to GAC members from ICANN so RVPs do not duplicate or follow up in cases where needed
  • Notification from RVPs about new leads for potential GAC members from their region.
  • Notification from Olof to GE Team as point of contact on questions coming from GAC members or any questions/inquiries coming from potential GAC members from regions.
  • Once a month by topic of interest and with rest of community
  • If important to only GAC members, GAC secretariat to convey to GSE/GE
  • Once a month as needed by GAC members – request to be done directly to RVP
  • As needed and to be convened by GAC member(s) and RVP
  • In country whenever GSE team visit – inform and involve GAC member as much as possible, GAC member advises on issues they want briefing on
  • GAC members to be informed of and participate as appropriate in meetings happening in their countries or regions
  • Regional lists:
    • kept by regional teams and updated as appropriate
    • or GAC members to be given lists to subscribe to participate in regional discussions and be kept informed
  • Place to plan and provide updates on regional conference calls/webinars for the region's GAC members
  • Place to provide updates on regional events, and invite the region's GAC members to participate where applicable
  • The regional GAC members can send queries through this mailing list, although the email chain will not be used to discuss any substantive issues
  • Some GAC members have asked for basic trainings to be up to speed – Feedback is expected to RVPs team on how? When?
  • RVPs to talk about ICANN, GAC, their regional work, etc. (see section on outreach material)
  • GAC to provide guidelines or more content on engagement as decided by membership

Level of engagement and approaches

Webinars

Conference calls

Individual briefings

Meetings with Community in region

Mailing lists

Basic trainings

Engagement with Non GAC members for potential new members

ICANN Regional Stakeholders Teams – Outreach and materials

Regionally, ccTLDs, At Large organisations, members of the Non Commercial and business constituencies, ISPs, Registrars, RIRs communities as well Governments are part of national and regional meetings, webinars and briefings. Meetings are diverse and most can be seen here: https://features.icann.org/calendar

Geneva:  verbal briefings dedicated to all missions (176), IGOs (46), IG organisations and NGOs on ICANN globalization, IANA stewardship transition and Accountability (About 350 participants reached mostly from Resident missions, among whom 40 Ambassadors). Regional missions briefings are also being planned.

New York: Three briefings in New York as well as participation to the UN second committee meetings, and direct engagement with some G77 missions since September 2014 (about 200 people reached from UN missions)

The following materials are used by the Teams when doing outreach to the community in general and to Governments in particular.

For non-GAC Members

ICANN Regional Stakeholders Teams

Africa:  Pierre Dandjinou pierre.dandjinou@icann.org  - Vice President, Stakeholder Engagement, Africa

North America: Chris Mondini chris.mondini@icann.org - Vice President Stakeholder Engagement, North America & Global Business Engagement

Asia: Jia-Rong Low jiarong.low@icann.org - Vice President Stakeholder Engagement, Asia

Europe: Jean-Jacques Sahel jean-jacques.sahel@icann.org - Vice President, Stakeholder Engagement, Europe

Latin America & Caribbean: Rodrigo de la Parra rodrigo.delaparra@icann.org - Vice President, Stakeholder Engagement, Latin America & the Caribbean

Middle East: Baher Esmat baher.esmat@icann.org - Vice President, Stakeholder Engagement, Middle East

Australia/Pacific Islands: Save Vocea save.vocea@icann.org - Vice President Stakeholder Engagement, Australia/Pacific Islands

Eastern Europe, Russia and Central Asia: Alexandra Kulikova alexandra.kulikova@icann.org - Global Stakeholder Engagement Director, Eastern Europe, Russia, and Central Asia

Government Engagement, New York: Veni Markovski veni.markovski@icann.org  Vice President

International Governmental Organizations (IGO) Engagement, Geneva: Nigel Hickson nigel.hickson@icann.org, Vice President

Government Engagement, Geneva: Anne-Rachel Inne anne-rachel.inne@icann.org – Vice President

Constraints on cooperation to keep in mind and discuss at JWG and between regional teams and GAC members.

How to alleviate the following:

  • Lack of resources, mainly human – and time from Representatives – often ICANN not single issue GAC members work on
  • Lack of understanding of matters dealt with at ICANN – too complex
  • Some GAC members like ICANN briefings (policy updates) but need support to digest them all
  • Some like email updates and others would rather hear from or talk to someone

 

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GAC Guidelines for High Level Governmental Meetings - March 2015

Documents (PDF) - Archives

2018 

Government related Activity in December 2017 and January 2018
Government related Activity in February and April 2018
Government related Activity in April and June 2018

2017 

Government related Activity in December 2016 and January 2017
Government related Activity in February and April 2017
Government related Activity in April and June 2017
Government related Activity in June and September 2017
Government related Activity in August and October 2017
Government related Activity in October and December 2017

2016

Government related Activity in January 2016
Government related Activity in February and March 2016
Government related Activity in May and June 2016
Government related Activity in August and September 2016
Government related Activity in September and October 2016
Government related Activity in October and November 2016 
Government related Activity in November and December 2016

2015

Government related Activity in December 2014 and January 2015
Government related Activity in January 2015
Government related Activity in February 2015
Government related Activity in March 2015
Government related Activity in April 2015
Government related Activity in May 2015  
Government related Activity in June 2015
Government related Activity in July 2015
Government related Activity in August and September 2015
Government related Activity in October and November 2015
Government related Activity in November and December 2015

2014

Government related Activity in April and May 2014
Government related Activity in May and June 2014
Government related Activity in June and July 2014
Government related Activity in August and September 2014
Government related Activity in October and November 2014

 

 

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